# AI tools

Start with a chat assistant: the free plans cover most writing, research and questions about your files. Choose it by where your work lives, since Gemini reads Gmail and Drive while Claude reaches your own tools through MCP. Personal agents come second. Dots and Grok's agents run tasks on their own cloud computer, from $100 and $300 a month, so hold off until you can name a recurring task one would take off your plate.

## Picking one AI assistant to use every day?

Choose by where your files live: Gemini reads Gmail and Drive, and Microsoft Copilot works inside Word, Excel and Outlook with a Microsoft 365 subscription. ChatGPT searches the web, analyses data and holds voice conversations, with a free plan for the basics. Claude connects to MCP servers through Claude Desktop, so it can act on your own tools.

The everyday AI you talk to.

- **[ChatGPT](https://suiteintent.com/t/chatgpt?m=GB)**: OpenAI's general-purpose AI assistant. · Best for: Daily writing, research and quick answers · Free plan
- **[Claude](https://suiteintent.com/t/claude?m=GB)**: Anthropic's AI assistant, with MCP connections. · Best for: Connecting AI to your own tools with MCP · Free plan
- **[Google Gemini](https://suiteintent.com/t/gemini?m=GB)**: Google's AI assistant. · Best for: People whose work lives in Gmail and Drive · Free plan
- **[Perplexity](https://suiteintent.com/t/perplexity?m=GB)**: AI search that answers with cited sources. · Best for: Quick research you can fact-check · Free plan
- **[Microsoft Copilot](https://suiteintent.com/t/microsoft-copilot?m=GB)**: Microsoft's AI assistant, free on web and Windows. · Best for: Offices that run on Microsoft 365 · Free plan
- **[Meta AI](https://suiteintent.com/t/meta-ai?m=GB)**: Meta's AI chatbot. · Best for: Comparing assistants before you commit · Pricing on request
- **[Mistral Vibe](https://suiteintent.com/t/mistral-vibe?m=GB)**: Mistral's AI assistant, made in France. · Best for: An AI assistant from a European company · Free plan
- **[Character AI](https://suiteintent.com/t/character-ai?m=GB)**: Chat with AI characters that have their own personality. · Best for: Casual role-play conversations with AI · Pricing on request

## Ready to hand tasks to an AI agent or a smarter calendar?

Lindy has a free plan and lets you build agents without code for email, scheduling and lead follow-up. OpenAI's Dots agents start at $100 a month, each with its own cloud computer and browser, and you set what they may do alone. If your calendar is the bottleneck, Reclaim's free Lite plan moves focus blocks when plans change, while Motion rebuilds your day from $19 a month.

AI that handles your inbox, calendar and tasks for you.

- **[Muse](https://suiteintent.com/t/muse?m=GB)**: Meta's personal AI agent that does tasks for you. · Best for: Handing off emails and travel bookings · Free plan
- **[Grok Bot](https://suiteintent.com/t/grok-bot?m=GB)**: xAI agents that work across your apps. · Best for: Delegating multi-step work to several agents · From $300/mo
- **[Dots](https://suiteintent.com/t/openai-dots?m=GB)**: OpenAI's always-on background agents in ChatGPT. · Best for: Ongoing work handed off via Slack or Teams · From $100/mo
- **[Lindy](https://suiteintent.com/t/lindy?m=GB)**: No-code AI agents that do tasks for you. · Best for: Handing routine admin to AI agents · From $50/mo
- **[Superhuman](https://suiteintent.com/t/superhuman?m=GB)**: A fast email app for Gmail and Outlook. · Best for: Founders working through email all day · From $33/mo
- **[Motion](https://suiteintent.com/t/motion?m=GB)**: AI planner that books your tasks into your calendar. · Best for: Letting software build your schedule · From $19/mo
- **[Reclaim.ai](https://suiteintent.com/t/reclaim?m=GB)**: Calendar assistant that schedules tasks and habits. · Best for: Keeping focus time on a crowded calendar · Free plan
- **[Shortwave](https://suiteintent.com/t/shortwave?m=GB)**: Gmail client with an AI assistant built in. · Best for: Hours a day spent answering Gmail · From $30/mo
- **[Granola](https://suiteintent.com/t/granola?m=GB)**: AI notepad for meetings, with no bot. · Best for: Back-to-back calls without a recording bot · Free plan
- **[Sunsama](https://suiteintent.com/t/sunsama?m=GB)**: A daily planner with a guided morning routine. · Best for: Overcommitting every day · From $17/mo
- **[Akiflow](https://suiteintent.com/t/akiflow?m=GB)**: Tasks and calendar in one daily planner. · Best for: Time-blocking tasks scattered across many apps · From $19/mo
- **[Ellie](https://suiteintent.com/t/ellie?m=GB)**: AI email replies written in your style. · Best for: Inboxes full of replies you write by hand · Pricing on request

## Want an AI to draft, polish or write fiction?

For everyday drafting, ChatGPT and Gemini both start free, and Gemini can pull from your Gmail and Drive files. Grammarly works inside your email and documents, fixing tone and clarity as you type, with basic corrections at no cost. Fiction writers get more from Sudowrite at $10 a month: its Story Bible keeps characters consistent across a whole novel.

Draft, rewrite and polish anything.

- **[Claude](https://suiteintent.com/t/claude?m=GB)**: Anthropic's AI assistant, with MCP connections. · Best for: Connecting AI to your own tools with MCP · Free plan
- **[ChatGPT](https://suiteintent.com/t/chatgpt?m=GB)**: OpenAI's general-purpose AI assistant. · Best for: Daily writing, research and quick answers · Free plan
- **[Google Gemini](https://suiteintent.com/t/gemini?m=GB)**: Google's AI assistant. · Best for: People whose work lives in Gmail and Drive · Free plan
- **[Grammarly](https://suiteintent.com/t/grammarly?m=GB)**: AI writing assistant that checks as you type. · Best for: Teams writing to clients every day · Free plan
- **[DeepL](https://suiteintent.com/t/deepl?m=GB)**: AI translation of text, documents and websites. · Best for: Translating client documents under the GDPR · Free plan
- **[Sudowrite](https://suiteintent.com/t/sudowrite?m=GB)**: AI writing partner for fiction. · Best for: Novelists stuck mid-manuscript · From $10/mo
- **[QuillBot](https://suiteintent.com/t/quillbot?m=GB)**: Paraphrase and rewrite text with AI. · Best for: Writers who need cleaner phrasing · Pricing on request
- **[Wordtune](https://suiteintent.com/t/wordtune?m=GB)**: AI rewrites for sentences as you type. · Best for: Non-native English writers polishing emails · Pricing on request
- **[Jasper](https://suiteintent.com/t/jasper?m=GB)**: AI writing for marketing content. · Best for: Teams publishing across several channels · Pricing on request · 20%

## Generating pictures for posts, logos or campaigns?

Ideogram puts readable text inside the image, so it fits posters, logos and thumbnails, and a free tier lets you test it. Midjourney gives a more artistic look for concept art and moodboards, with no free plan. If you sell the result to clients, Adobe Firefly trains on licensed content and sits inside Photoshop and Illustrator.

From prompt to picture, logo or layout.

- **[ChatGPT](https://suiteintent.com/t/chatgpt?m=GB)**: OpenAI's general-purpose AI assistant. · Best for: Daily writing, research and quick answers · Free plan
- **[Midjourney](https://suiteintent.com/t/midjourney?m=GB)**: AI image generator with an artistic style. · Best for: Concept art and moodboards · Pricing on request
- **[Ideogram](https://suiteintent.com/t/ideogram?m=GB)**: AI images with readable text. · Best for: Posters, logos and images with text · Free plan
- **[Recraft](https://suiteintent.com/t/recraft?m=GB)**: AI images and editable vectors for your brand. · Best for: Logos, icons and brand graphics in one style · Free plan
- **[Adobe Firefly](https://suiteintent.com/t/adobe-firefly?m=GB)**: Adobe's generative AI for images, video and vectors. · Best for: Commercial work that needs licensed AI output · Free plan
- **[Krea](https://suiteintent.com/t/krea?m=GB)**: AI images and video on a real-time canvas. · Best for: Designers sketching ideas with instant feedback · Free plan
- **[Canva Magic Design](https://suiteintent.com/t/canva?m=GB)**: AI design tools inside Canva. · Best for: Small businesses doing their own marketing · Free plan · Free for nonprofits
- **[Magnific AI](https://suiteintent.com/t/magnific?m=GB)**: AI image upscaler and enhancer. · Best for: Sharpening and enlarging images · From $20/mo
- **[remove.bg](https://suiteintent.com/t/remove-bg?m=GB)**: Removes image backgrounds automatically. · Best for: Product shots and profile photos · Pricing on request
- **[Looka](https://suiteintent.com/t/looka?m=GB)**: AI logo maker and brand kit. · Best for: New businesses needing a first logo · Pricing on request

## Making video clips or presenter videos with AI?

Kling has a free plan and keeps characters consistent from shot to shot, with realistic human movement. Synthesia turns a script into an avatar video in over 140 languages, useful for training and onboarding. To cut a long podcast into Shorts and Reels, OpusClip picks the moments and adds captions, with a free plan to try.

Generate, edit and clip video with AI.

- **[Veo](https://suiteintent.com/t/veo?m=GB)**: Google DeepMind's AI video model with sound. · Best for: Short cinematic shots with built-in audio · From £4/mo
- **[Runway](https://suiteintent.com/t/runway?m=GB)**: AI video generation and editing suite. · Best for: Cinematic shots without a production crew · Pricing on request
- **[Kling AI](https://suiteintent.com/t/kling?m=GB)**: AI video and image generator from Kuaishou. · Best for: Realistic people in AI video clips · Free plan
- **[HeyGen](https://suiteintent.com/t/heygen?m=GB)**: AI avatar videos made from a script. · Best for: Talking-head videos without filming · Pricing on request
- **[Synthesia](https://suiteintent.com/t/synthesia?m=GB)**: AI avatar videos from a written script. · Best for: Training videos in several languages · Pricing on request
- **[Higgsfield AI](https://suiteintent.com/t/higgsfield?m=GB)**: AI video clips with cinematic camera moves. · Best for: Social clips that need striking camera work · Pricing on request
- **[Luma Dream Machine](https://suiteintent.com/t/luma?m=GB)**: AI video and images from Luma's Dream Machine. · Best for: Concept films and pitch visuals · From $25/mo
- **[Descript](https://suiteintent.com/t/descript?m=GB)**: Edit audio and video by editing the transcript. · Best for: Podcasters who hate timelines · Free plan
- **[Captions](https://suiteintent.com/t/captions?m=GB)**: AI editing and captions for talking-head video. · Best for: Creators filming themselves for social · Free plan
- **[OpusClip](https://suiteintent.com/t/opus-clip?m=GB)**: AI that cuts short clips from long videos. · Best for: Turning podcasts into Shorts and Reels · Free plan

## Need a voiceover or a jingle generated from text?

ElevenLabs reads your text aloud in many languages and can clone a voice or dub a video, and it has a free plan. Murf lets you adjust pitch and pace line by line, then sync the narration to your slides or video. For music, Suno writes a full song with vocals from a short prompt, and paid plans give you commercial rights.

Natural voices, clean audio and original music.

- **[ElevenLabs](https://suiteintent.com/t/elevenlabs?m=GB)**: AI text to speech with lifelike voices. · Best for: Narration and dubbing in many languages · Free plan · 17%
- **[Suno](https://suiteintent.com/t/suno?m=GB)**: Full songs with vocals from a text prompt. · Best for: An original jingle for a video or ad · Free plan
- **[Udio](https://suiteintent.com/t/udio?m=GB)**: AI song generator with vocals and instruments. · Best for: Background tracks and quick song sketches · Free plan
- **[Murf AI](https://suiteintent.com/t/murf?m=GB)**: AI voiceovers in many languages and accents. · Best for: Voiceovers for videos and slides · Free plan
- **[Krisp](https://suiteintent.com/t/krisp?m=GB)**: Noise and echo removal for calls. · Best for: Calls from cafés and open-plan offices · Pricing on request
- **[Resemble AI](https://suiteintent.com/t/resemble?m=GB)**: AI voice cloning for voiceovers. · Best for: Consistent narration across many videos · Pricing on request

## Letting an AI write or fix your code?

Cursor is a VS Code-based editor with a free plan, so your extensions carry over while its agent changes many files at once. Claude Code, from $20 a month, works in your terminal and IDE, runs commands and opens pull requests. If you already pay for ChatGPT, Codex comes with your plan and reviews pull requests too.

Write code faster or build apps from a prompt.

- **[Cursor](https://suiteintent.com/t/cursor?m=GB)**: AI code editor built on VS Code, with MCP. · Best for: Multi-file changes from one request · Free plan
- **[Claude Code](https://suiteintent.com/t/claude-code?m=GB)**: Anthropic's coding agent for your codebase. · Best for: Handing off whole coding tasks · From $20/mo
- **[GitHub Copilot](https://suiteintent.com/t/github-copilot?m=GB)**: GitHub's AI coding assistant. · Best for: Developers who want help inside their editor · Free plan
- **[Codex](https://suiteintent.com/t/codex?m=GB)**: OpenAI's coding agent for CLI, IDE and cloud. · Best for: Developers already paying for ChatGPT · Free plan
- **[Windsurf](https://suiteintent.com/t/windsurf?m=GB)**: AI code editor with the Cascade agent. · Best for: Multi-file refactors you'd rather delegate · Pricing on request
- **[Lovable](https://suiteintent.com/t/lovable?m=GB)**: Builds web apps from a plain-language description. · Best for: Founders testing an idea without a developer · Free plan
- **[v0](https://suiteintent.com/t/v0?m=GB)**: Vercel's AI builder for React and Next.js apps. · Best for: Prototypes you can ship as real code · Free plan
- **[Bolt](https://suiteintent.com/t/bolt?m=GB)**: Web apps built, run and deployed from a prompt. · Best for: A working prototype the same day · Free plan · 28%
- **[Replit](https://suiteintent.com/t/replit?m=GB)**: Build and host apps with AI in the browser. · Best for: Prototyping an idea with nothing to install · Free plan

## Want AI notes from your calls without paying?

Fathom records unlimited calls on its free plan across Zoom, Google Meet and Teams. Granola transcribes from your own device audio, so no bot appears in the meeting, and it runs on Mac, Windows and iPhone. Sales teams that log calls in HubSpot or Salesforce can start on tl;dv's free plan, which pushes summaries into the CRM.

Never write meeting notes again.

- **[Granola](https://suiteintent.com/t/granola?m=GB)**: AI notepad for meetings, with no bot. · Best for: Back-to-back calls without a recording bot · Free plan
- **[Otter.ai](https://suiteintent.com/t/otter?m=GB)**: AI meeting notes for Zoom, Meet and Teams. · Best for: Teams who need a record of every call · Pricing on request
- **[Fireflies.ai](https://suiteintent.com/t/fireflies?m=GB)**: AI notetaker that records and transcribes calls. · Best for: Looking up what a client said weeks ago · Free plan
- **[Fathom](https://suiteintent.com/t/fathom?m=GB)**: AI meeting notes with a free plan. · Best for: Unlimited recordings on a free account · Free plan
- **[Supernormal](https://suiteintent.com/t/supernormal?m=GB)**: Automatic meeting notes. · Best for: Teams that forget what was agreed · Pricing on request
- **[Fellow](https://suiteintent.com/t/fellow?m=GB)**: Meeting notes, summaries and action items. · Best for: Managers with many recurring team meetings · Pricing on request

## Researching a topic and need sources you can check?

Perplexity answers with the sources it used, and every claim links back, so you can verify it before quoting. NotebookLM works on documents you upload, such as PDFs and Google Docs, and cites the exact passage for each answer. For scientific papers, Elicit pulls findings from many studies into tables, on a free plan that runs on credits.

Find, read and make sense of information.

- **[Perplexity](https://suiteintent.com/t/perplexity?m=GB)**: AI search that answers with cited sources. · Best for: Quick research you can fact-check · Free plan
- **[NotebookLM](https://suiteintent.com/t/notebooklm?m=GB)**: Google's AI notebook for your own sources. · Best for: Understanding your own documents · Free plan
- **[Elicit](https://suiteintent.com/t/elicit?m=GB)**: AI research assistant for academic papers. · Best for: Pulling data from dozens of studies · Free plan
- **[Consensus](https://suiteintent.com/t/consensus?m=GB)**: AI search that answers from scientific papers. · Best for: Checking a claim against the research · Free plan
- **[SciSpace](https://suiteintent.com/t/scispace?m=GB)**: AI copilot for reading research papers. · Best for: Papers outside your own field · Pricing on request
- **[Julius](https://suiteintent.com/t/julius?m=GB)**: AI data analyst you chat with. · Best for: Charts from spreadsheets without coding · Pricing on request
- **[Wolfram Alpha](https://suiteintent.com/t/wolfram-alpha?m=GB)**: Computed answers to maths, science and data questions. · Best for: Checking a calculation before you rely on it · Pricing on request
- **[Glean](https://suiteintent.com/t/glean?m=GB)**: Search across all your company's apps. · Best for: Knowledge scattered across many company tools · Pricing on request
- **[Scholarcy](https://suiteintent.com/t/scholarcy?m=GB)**: Summarises articles, reports and chapters. · Best for: Triaging a stack of papers · Pricing on request

## Turning an outline into a deck with AI?

Gamma builds a designed deck from a short description, and you edit it like a document before sharing a link; a free plan is there to try. Beautiful.ai, from $12 a month, adjusts each layout as you add text and charts. Pitch, built in Berlin, has a free plan and lets your team edit one deck live with comments.

Presentations, docs and interfaces in minutes.

- **[Gamma](https://suiteintent.com/t/gamma?m=GB)**: AI presentations, documents and one-page sites. · Best for: Turning an outline into slides fast · Free plan
- **[Canva Magic Design](https://suiteintent.com/t/canva?m=GB)**: AI design tools inside Canva. · Best for: Small businesses doing their own marketing · Free plan · Free for nonprofits
- **[Notion](https://suiteintent.com/t/notion?m=GB)**: Docs, wikis and lightweight databases. · Best for: Building a shared company wiki · Free plan · Free for students
- **[Pitch](https://suiteintent.com/t/pitch?m=GB)**: Team presentations made in Berlin. · Best for: Teams sharing decks with clients or investors · Free plan
- **[Beautiful.ai](https://suiteintent.com/t/beautiful-ai?m=GB)**: Presentation slides that lay themselves out. · Best for: Building decks without fiddling with layout · From $12/mo · 1 year free
- **[Napkin AI](https://suiteintent.com/t/napkin?m=GB)**: Turns your text into diagrams. · Best for: Explaining a process without a designer · Free plan
- **[Figma](https://suiteintent.com/t/figma?m=GB)**: Collaborative interface design in the browser. · Best for: Designers and developers sharing one file · Free plan · Free for students
- **[Miro](https://suiteintent.com/t/miro?m=GB)**: Online whiteboard for teams. · Best for: Remote workshops and brainstorms · Free plan · 25%
- **[Whimsical](https://suiteintent.com/t/whimsical?m=GB)**: Flowcharts, wireframes and mind maps in one canvas. · Best for: Sketching user flows before design starts · Pricing on request · 20%
- **[Slides AI](https://suiteintent.com/t/slides-ai?m=GB)**: Presentation slides from any text. · Best for: Notes that need to become a deck today · Pricing on request

## Connecting your apps so AI handles the busywork?

Zapier is the easiest start, with a free plan, though the bill grows with task volume. Make draws branching workflows as a map and costs less than many rivals at high volume. Activepieces has a free cloud plan with 1,000 credits a month and unlimited flows, Plus costs $20 a month, and you can self-host the open-source edition.

AI that does the work across your apps.

- **[Zapier](https://suiteintent.com/t/zapier?m=GB)**: No-code automation between thousands of apps. · Best for: Your first automations, with no developer · Free plan · 14 days
- **[n8n](https://suiteintent.com/t/n8n?m=GB)**: Workflow automation you can self-host. · Best for: Long workflows with many steps per run · Pricing on request · 50%
- **[Make](https://suiteintent.com/t/make?m=GB)**: Visual automations that connect thousands of apps. · Best for: Branching workflows at high volume · Free plan · 180 days
- **[Lindy](https://suiteintent.com/t/lindy?m=GB)**: No-code AI agents that do tasks for you. · Best for: Handing routine admin to AI agents · From $50/mo
- **[Manus](https://suiteintent.com/t/manus?m=GB)**: AI agent that carries out tasks for you. · Best for: Handing off research that ends in a file · Free plan
- **[Gumloop](https://suiteintent.com/t/gumloop?m=GB)**: Drag-and-drop AI workflows and agents. · Best for: Automating repetitive work without code · From $37/mo
- **[Relevance AI](https://suiteintent.com/t/relevance-ai?m=GB)**: Build AI agents for sales and operations work. · Best for: Ops teams building agents without engineers · Free plan
- **[Activepieces](https://suiteintent.com/t/activepieces?m=GB)**: Open-source workflow automation with AI agents. · Best for: A cheaper, self-hostable Zapier alternative · Free plan
- **[Bardeen](https://suiteintent.com/t/bardeen?m=GB)**: Browser automation for sales and research. · Best for: Getting prospect data into your CRM fast · Free plan

## Questions

### Do I need a chat assistant and a personal agent, or is one enough?

For most small businesses a chat assistant is enough at the start. ChatGPT, Claude and Gemini draft, summarise and answer questions while you stay in charge of every step. A personal agent such as Dots or Grok's agents goes further and carries out multi-step tasks in your apps without you watching. Add one once your assistant keeps handing you work that you then finish by hand.

### Can I run my business on free AI plans?

ChatGPT, Claude and Gemini all have free plans, and Gemini's free tier covers everyday use. A paid plan raises the limits, and you feel those limits once the assistant is open all day. Among the agents here, only Muse is free, and it is available in the US alone. Test a free version on your own tasks for a couple of weeks before you pay.

### Is it worth paying for an AI agent that works around the clock?

Grok's agents come with the SuperGrok Heavy plan from $300 a month and run multi-step tasks day and night, checking with you only for approval. Dots works inside ChatGPT from $100 a month, giving each agent its own cloud computer and browser. That money makes sense when an agent replaces hours of repetitive work each week, such as follow-ups or research. Start with one narrow task and read its output before you widen its permissions.

### My business runs on Gmail and Google Drive. Does that decide the assistant?

It counts for a lot. Gemini works with Gmail, Docs and Drive, so it answers from your own files and emails without uploads. ChatGPT connects to apps too, and Dots builds on those connections for background tasks. Claude suits long documents and careful reasoning, and Claude Desktop connects to MCP servers for tools outside Google.

### Should an AI agent be allowed to send emails and book things for me?

Muse, Meta's personal agent, sends emails and books travel for you and keeps working after you close the app. Dots lets you decide which actions an agent may take alone and which need your approval first. Keep approval switched on for anything that leaves your business, such as messages to clients or payments. Loosen the rules once the agent has handled the same task correctly many times.