# Personal assistants

> “AI that handles your inbox, calendar and tasks for you.”. Ranked by expert consensus and what people use now; affiliate links never change the order.

Personal AI assistants range from focused helpers to agents that work on their own. Superhuman and Shortwave speed up email, while Motion and Reclaim.ai fit tasks and focus time into your calendar. Lindy lets you build agents without code, with a free plan. At the top end, OpenAI's Dots from $100 a month and Grok's agents from $300 run multi-step work on their own cloud computers and ask before acting.

Last checked: 2026-10-12

## Ranking

1. **[Muse](https://suiteintent.com/t/muse?m=GB)**: Meta's personal AI agent that does tasks for you. · Best for: Handing off emails and travel bookings · Free plan
2. **[Grok Bot](https://suiteintent.com/t/grok-bot?m=GB)**: xAI agents that work across your apps. · Best for: Delegating multi-step work to several agents · From $300/mo
3. **[Dots](https://suiteintent.com/t/openai-dots?m=GB)**: OpenAI's always-on background agents in ChatGPT. · Best for: Ongoing work handed off via Slack or Teams · From $100/mo
4. **[Lindy](https://suiteintent.com/t/lindy?m=GB)**: No-code AI agents that do tasks for you. · Best for: Handing routine admin to AI agents · From $50/mo
5. **[Superhuman](https://suiteintent.com/t/superhuman?m=GB)**: A fast email app for Gmail and Outlook. · Best for: Founders working through email all day · From $33/mo
6. **[Motion](https://suiteintent.com/t/motion?m=GB)**: AI planner that books your tasks into your calendar. · Best for: Letting software build your schedule · From $19/mo
7. **[Reclaim.ai](https://suiteintent.com/t/reclaim?m=GB)**: Calendar assistant that schedules tasks and habits. · Best for: Keeping focus time on a crowded calendar · Free plan
8. **[Shortwave](https://suiteintent.com/t/shortwave?m=GB)**: Gmail client with an AI assistant built in. · Best for: Hours a day spent answering Gmail · From $30/mo
9. **[Granola](https://suiteintent.com/t/granola?m=GB)**: AI notepad for meetings, with no bot. · Best for: Back-to-back calls without a recording bot · Free plan
10. **[Sunsama](https://suiteintent.com/t/sunsama?m=GB)**: A daily planner with a guided morning routine. · Best for: Overcommitting every day · From $17/mo
11. **[Akiflow](https://suiteintent.com/t/akiflow?m=GB)**: Tasks and calendar in one daily planner. · Best for: Time-blocking tasks scattered across many apps · From $19/mo
12. **[Ellie](https://suiteintent.com/t/ellie?m=GB)**: AI email replies written in your style. · Best for: Inboxes full of replies you write by hand · Pricing on request

## Side by side

| Tool | Price | Ease of use (1-5) | Team size |
| --- | --- | --- | --- |
| Muse | Pricing on request | 5 | solo, small team |
| Grok Bot | From $300/mo | 4 | solo, small team, growing team |
| Dots | From $100/mo | 4 | solo, small team, growing team |
| Lindy | From $50/mo | 4 | solo, small team, growing team, large team |
| Superhuman | From $33/mo | 4 | solo, small team, growing team |
| Motion | From $19/mo | 3 | solo, small team, growing team |
| Reclaim.ai | Free plan | 4 | solo, small team, growing team |
| Shortwave | From $30/mo | 4 | solo, small team, growing team |
| Granola | Pricing on request | 4 | solo, small team, growing team, large team |
| Sunsama | From $17/mo | 4 | solo, small team |
| Akiflow | From $19/mo | 3 | solo, small team |
| Ellie | Pricing on request | 4 | solo, small team, growing team |

## Why these picks

- Prices last checked: 2026-10-12
- Ranked by expert consensus and what people use now; affiliate links never change the order.

## Head to head

- [Fireflies vs Granola: bot notetaker or no bot](https://suiteintent.com/compare/fireflies-vs-granola)
- [Lindy vs Zapier: AI agent or fixed workflow](https://suiteintent.com/compare/lindy-vs-zapier)
- [Motion vs Reclaim: AI that plans your calendar](https://suiteintent.com/compare/motion-vs-reclaim)
- [Motion vs Sunsama: automatic or hands-on plans](https://suiteintent.com/compare/motion-vs-sunsama)
- [Sunsama vs Akiflow: the daily planner to pick](https://suiteintent.com/compare/sunsama-vs-akiflow)
- [Superhuman vs Shortwave: the faster inbox](https://suiteintent.com/compare/superhuman-vs-shortwave)

## Questions

### Do I need an agent, or would a better email or calendar app do?

If email is the problem, Superhuman from $33 a month or Shortwave from $30 a month will save hours without handing anything over. If your days overflow, Motion or Reclaim.ai rebuild your calendar around meetings and deadlines. Agents such as Dots, Grok's agents or Lindy suit work that spans several apps, like researching, booking and following up. Fix the biggest time sink first.

### Which personal AI assistants are free?

Reclaim.ai has a free Lite plan, and Lindy has a free plan for building a first agent. Muse from Meta has a free plan, but only in the US. The rest are paid: Motion from $19, Shortwave from $30 and Superhuman from $33 a month. Dots starts at $100 and Grok's agents at $300 a month.

### I use Gmail. Superhuman or Shortwave?

Both work with Gmail, and Superhuman also works with Outlook. Superhuman is built for speed from the keyboard, with a split inbox, reminders and AI drafts. Shortwave leans on AI that searches your inbox, summarises long threads and drafts replies. Shortwave has a 14-day trial, so test it on a busy week.

### Can I use Meta's Muse in Europe?

Not yet. Muse is available in the US, where it has a free plan for sending emails and booking travel on your behalf. In Europe, Dots, Grok's agents and Lindy cover similar errands. Check availability again before you plan around Muse.

### How much should I let an assistant do without asking?

Start with drafts and suggestions, then widen permissions once you trust the results. Dots lets you decide what agents may do alone and when they must ask first. Grok's agents check with you when they need approval. Keep payments and anything sent to clients behind an approval step.