Hiring

For one or two hires a year, a shared inbox and a spreadsheet can carry you. The trouble starts when applications arrive from several job boards and colleagues give feedback by email. A tool like Recruitee or Teamtailor keeps every applicant, comment and interview in one pipeline. Pick one once hiring becomes a regular part of your year.

None of our picks has a free plan. Workable costs $299 a month, Ashby $400. Teamtailor, Personio and Recruitee quote by plan and company size, so ask them for a price before a demo. Weigh that against job board fees and the hours you spend sorting CVs by hand.

If you also need employee records, absences and onboarding, Personio covers recruiting inside a full HR system built around European labour rules. It prepares data for payroll and suits companies with an HR person who wants reporting. A dedicated tracker such as Teamtailor or Workable goes deeper on careers pages and job posting. Small teams without HR staff often start with the dedicated tracker.

Under GDPR you need a lawful reason to keep a CV and you should delete it once that reason ends. Teamtailor ships GDPR tools built in, which helps when you hire across several EU countries. Personio was designed around GDPR and European labour rules. Whatever you choose, set a retention period and ask for consent before keeping rejected candidates for future roles.

Workable does this in one click and gathers every applicant into a shared pipeline. Its AI also drafts job descriptions and finds candidates you can approach directly. Recruitee and Teamtailor publish to your own careers site and job posting channels too. Check which local boards in your country each one supports before you commit.